Media library

Each workspace has a media library of images that anyone on the team can use in any image field. Go to Media in the sidebar to see it.

Upload images

On the Media page, you can:

• drop files anywhere on the page,
• paste an image from your clipboard, or
• click Upload and choose files.

You can also upload from inside the editor: click an image field’s thumbnail and upload in the picker, or drop a file straight onto the thumbnail. The image is added to the library and used in that field.

Formats	JPEG, PNG, GIF and WebP
Size	Up to 10 MB per image
At once	Up to 20 images per drop or upload

When you upload, Modular Mail:

• removes hidden metadata, such as the GPS location a phone camera records, while keeping a photo’s orientation and colour profile;
• keeps one copy of each file, so uploading the same image twice doesn’t fill the library with duplicates;
• gives the image a permanent public address on media.modular-mail.com, which works in any ESP.

Use JPEG, PNG or GIF in emails

WebP images are accepted, but Outlook and some other email clients can’t show them. The library warns you about WebP images and about images over 1 MB, which load slowly and may be clipped by some inboxes.

Find and view images

Images are listed newest first. Search by name to find one.

Click an image to open it. You can:

• rename it,
• set its default alt text, which fills an image field’s alt text when the image is picked and the alt text is empty (with AI help if you like),
• Copy URL to use it elsewhere,
• see its type, dimensions, size and who uploaded it, and when,
• see Used in: the campaigns and templates that use it,
• download or delete it.

Use the arrow keys to move to the next or previous image.

Use an image in a campaign

Click an image field’s thumbnail in the campaign editor to open the picker. Search, upload or drop a file, and choose an image. If you’ve already written alt text for the field, it’s kept. Otherwise the image’s default alt text is used.

Delete images

Tick images on the Media page (hold Shift to tick a range) and delete them, or delete one from its own view.

Deleting an image breaks emails that use it

Images are linked, not copied, into your emails. Deleting an image from the library removes it from every email that links to it, including emails already sent. Check Used in first, and remember that exported emails in your ESP aren’t listed there.

Who can do what

Role	View and pick	Upload, rename, edit alt text	Delete
Owner, Admin, Developer	Yes	Yes	Any image
Marketer	Yes	Yes	Images they uploaded
Viewer	No	No	No

During a free trial, a workspace can store up to 20 MB of images. Uploading and deleting stop when a trial ends; see Trial and billing.